Cash desk and closing

Where: Operations → Cash desk. Who: cashiers, managers and owners operate; other roles with access to reports browse the history read-only.

Arenile’s cash desk records what comes in and goes out during the day, by method, and at closing compares the count with the expected amount. It is for management control and reconciliation with the fiscal register, POS and Stripe; it does not replace tax obligations (see Daily takings).

/admin/e/…/cassa

Opening the cash desk

1. Count the cash in the drawer.
2. Enter the Opening float and press Open session.

There is one open session per register. With several registers (entrance, bar, beach) first choose which one to open from the Register selector: see Multiple registers and Z closing PDF. Without an open session cash payments cannot be recorded (The cash desk is closed: open it to record cash payments).

During the day

The session panel shows Opening float, Total takings, Cash in − cash out, Expected cash in drawer (float + cash takings + cash in − cash out) and Takings by method.

• Take payment: find the booking by code or customer; the proposed amount is the Balance due. Choose the method and Record payment.
• Quick sale: opens the daily sale for walk-in customers (full day, half day or entry, with a numbered ticket). Cash and card takings of tickets go into the open session like the others; a voided ticket with a refund shows as an outflow.
• Movement: Cash in or Cash out, always with a Reason (change, bank deposit…).
• Payments recorded elsewhere (booking detail, spot sheet) while the session is open end up in the same session. Counter sales without a booking appear as such.

The Takings and Movements tabs list everything that happened in the session.

What about online payments?

Stripe payments go to the Stripe account and are recorded on the booking with the online method: they do not pass through the drawer and do not change the expected cash.

Closing the cash desk

1. Close cash desk.
2. For each method Arenile shows the Expected amount: enter the Counted one.
3. The Difference is computed by itself: Balanced, Surplus or Shortfall. Add a note if needed (for example the reason for the difference).
4. Close session.

After closing, Z closing PDF produces the summary with the establishment header and the monochrome logo: register, opening and closing, float, cash in, cash out, takings by method, notes and number of transactions, as A4 or 80 mm receipt; in the print dialog choose Save as PDF (details in Multiple registers and Z closing PDF). During the day Print summary prints the current situation.

Session history

Session history lists the sessions with opening, closing and status. Session detail reopens the closing summary, takings and movements of a past session.